Secure Print Release

Unraveling the Magic of Print Release with PaperCut

A Comprehensive Guide to Secure and Efficient Printing

Introduction

What is Print Release?

How does Print Release work on PaperCut?

1. User Authentication
   PaperCut's print release feature starts with user authentication. When a user chooses the printer PBR1_VQ and prints a document, that print job is tied to the unique credentials they used when logging into their computer. This step ensures that only authorized users can access the printer and release their print jobs.
2. Print Job Storage
   After authentication, the print job is stored in a secure, encrypted queue on the PaperCut server. This queue acts as a temporary holding area for print jobs until the user is ready to release them at the printer.
3. Print Job Release
   When the user is ready to collect their print job, they simply approach the printer or MFD and authenticate themselves again. This can be done by tapping your AlphaPass proximity card on the card reader attached to the MFD. Once authenticated, the user can view and select their print jobs from the queue.
4. Print Job Deletion
   Once the print job is released and completed, it is automatically removed from the queue and securely deleted from the PaperCut server. This ensures that no sensitive information is left behind or accessible to others.

Which Devices Support Print Release?

Print jobs may be relased at any Konica-Minolta BizHub copier or HP Workgroup printer with a proximity card reader.

• Konica-Minolta BizHub Copiers
  BizHub copiers (as pictured below) have a proximity card reader attached to the side or top of the copier which allows you to authenticate and release your print jobs.  On BizHub copiers, you can also scan documents directly to your email address or send them to another user.
  
• HP Workgroup Printers
  Workgroup printers (as pictured below) have a proximity card reader attached to the top or side of the device which will immediately begin printing your stored jobs when you authenticate by tapping your AlphaPass card on the card reader.
  

The Benefits of Print Release on PaperCut

• Enhanced Security
  By requiring user authentication and holding print jobs in a secure queue, print release ensures that only authorized users can access and collect their printed documents. This prevents sensitive information from falling into the wrong hands and reduces the risk of data breaches.
• Reduced Waste
  Print release helps reduce paper and toner waste by ensuring that only necessary documents are printed. Users are more likely to reconsider whether they need a physical copy of a document when they must manually release it, which can lead to fewer unnecessary printouts.
• Improved Privacy
  With print release, users don't need to worry about leaving confidential documents unattended on the printer. They can simply release their print jobs when they are ready to collect them, ensuring that sensitive information remains private.
• Streamlined Printing
  By allowing users to release their print jobs at any printer or MFD within the school, print release promotes more efficient use of resources. Users can choose the most convenient or available device, reducing wait times and improving overall productivity.